Employee Profile

The Employee Tab

Here we have all the personal and detailed information regarding the employee and his or her record at the institution.

Dashboard

Journals

The Journal tab serve as permanent and transparent forums for the presentation, scrutiny, and discussion of research, to record them click on Add Journal and Create New and enter the following information.
*Note: The Journal is also published to EduDex

  • Name: Enter the name of the journal.
  • Article Title: Enter the Title of the journal or article
  • Accredited: Enter the accreditation information here. (DHET)
  • Issue: Enter the date or volume of the article
  • ISSN: Enter the 8 digit code used to identify the journal
  • Year: Enter the year of which the journal was published
  • Volume: Enter the volume or issue number of the journal
  • CESM: Choose the subject from any of the drop own list

System Access

This feature allows you to give access to staff who work in different areas of your institution. i.e., Finance, Library and Student Academic affairs.
- Click on the Change this button to allow the staff member to view either all modules or only the modules the staff member have been allocated to as lecturer or an assessor. - Click on Edit to change the settings - Toggle between system access for the various system subgroups, to allow or disallow certain functions - Click on Save to commit the changes

Employment Records

Before you can add an employee record, you first need to have a company set up. To do this, follow these step by step instructions:

  • Step 1 select More > Companies, then select Add
  • Step 2 add your institution details and select Save
  • Step 3 return to the employee's profile where you want to add the employment record

Add Employment Record

  • Job Title : Enter the job title of the employee. Example: Senior Lecturer

  • Appointment Date : Enter the date the user started with the institution or company

  • Termination Date : Enter the date when the stopped being a staff member or when the employment was terminated

  • Staff Category : Choose from the drop-down list:-

    • Crafts/Trades
    • Executive/Administration/Management Professional
    • Instructional/Research professional
    • Non-professional administration
    • Service
    • Specialised/Support professional
    • Technical

  • Employment Status : Choose from the drop-down list:-

    • Full-time employment status for most recent employment at the institution
    • Part- time employment status for most recent employment at the institution

  • Appointment Type : Choose from the drop-down list:-

    • Most recent appointment at the institution was on a permanent basis
    • Most recent appointment at the institution was on a temporary basis

- Highest Qualification : Choose from the drop-down list

  • FTE : Enter the amount of hours worked by the employee on a full-time basis, but in terms of a value, e.g. 1 for someone who spends 100% of working hours working for the institution or 0.5 for someone who spends about 50% of your insitutions working hours, working for you

  • Company Name: If the user is not from the same institution, enter the name of the Company where the user is employed, if they work directly for the institution, then select type in the Name of the Institution

  • Is Internal: This box is used to indicated records of employment at the institution. For example: if you were trying to keep a record of each institution the staff member has worked at in the past, then all the records could be captured here but only the ones for their employment at the current institution will be ticked as "Is Internal"

Digital Signature

  • Here you can upload a digital signature of an employee
    • Click on Upload Signature
    • A new window will appear, click on Select Files (allocate the file from your computer)
    • Now that you have chosed the file to upload, click on Save to commit the file (Note: the image size must be 4cm by 1cm for best displayed on reports)